Job brief We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Job Duties and Tasks for: "Executive Secretary and Administrative Assistant" 1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their … Common job duties include: 1. Choices Administrative Manager Job Description Template We are searching for a perceptive, creative Administrative Manager to oversee office operations and administrative staff members. Executive administrators also inform employees about company developments, work with human resources to identify and help the company reach staffing needs, and oversee any community or outreach programs the company is involved in. - Best Career Advice will show you which careers match your interests. Assist … Part 4 Administrative workers are those who provide support to a company. They organize files, create correspondence, prepare reports and documents, manage calendars to schedule … We are hiring an experienced Administrative … We are looking for an Administrative Officer to join our team and support our daily office procedures. Ability to work effectively with minimal supervision, Ability to treat confidential information with appropriate discretion. Because of the Commute Filter, your results are limited. Experience with the Microsoft Office Suite (e.g., Office, Excel, Powerpoint) and other scheduling, bookkeeping and project management software can also be very beneficial. Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities. 382 Administrative Assistant jobs available in Baytown, TX on Indeed.com. 51 Executive Administrative Assistant jobs available in Baytown, TX on Indeed.com. Executive Assistants usually hold a high school degree or GED and are mostly trained on the job. work you will be Activities Administrative Assistants and Secretaries: Secretaries and administrative assistants pe… Visit our Help Center for answers to common questions or contact us directly. Certifications, such as the IAAP Certified Administrative Professional (CAP), or completed coursework on administrative and HR software is also recommended. Executive Assistant duties and responsibilities. Executive Assistants are responsible for more than just administrative duties. They supervise administrative … Apply to Executive Assistant, Administrative Assistant, Executive Administrative Assistant and more! Correspondence preparation: In addition to typing or editing emails, memos and other correspondence generated by supervisors, administrators may also write emails, letters and reports. Administrative Assistants handle routine and advanced duties for other professionals. The administrative executive is responsible for providing personalized secretarial and administrative support to the executive in a professional and timely manner. Administrative Supervisors are responsible for the overall administrative functions of their organization and often oversee the support of executives, as well. Responsibilities: Answer and direct phone calls. Your main administrative duties include maintaining personnel records, managing HR documents (e.g. An Administrative Officer provides day-to-day administrative support to a company or organization. Part 1 Discover the type of To assist you in preparing your job description, Indeed provides this template which you can customize according to your organization’s needs. Employer Resources: How to Write a Job Description - How to Hire Employees. SOC:  We're pleased to have a 3.8 Glassdoor rating from our employees. Administrative Support Job Description Administrative support workers help executives with the day-to-day running of the business by assisting with clerical and administrative processes. Excellent organizational skills, an eye for detail and the ability to work well with people at all levels within the company or organization are essential characteristics of executive administrators. 1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.2) Open, sort, and distribute incoming correspondence, including faxes and email. Administrative executives work … There is no particular degree leading to this position, but an associate degree in administrative assisting can provide education on office matters. 1) Use Career Testing to find the perfect career. Administrative work can encompass a wide variety of duties. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. Executive Assistants are responsible for more than just administrative duties. Produce and distribute correspondence memos, letters, faxes and forms. Administration support and administrative … CareerPlanner Newsletter Hey there! and Your Burn Out Skills, Sign Up For Our Free Sort by : Relevance; Date; Get Personalised Job Recommendations. Since Executive Assistants learn most of their role on the job, previous experience as an administrative assistant, virtual assistant, personal assistant or office manager is preferred. Hear about the latest in: An Executive Assistant job description clearly defines the responsibilities, duties and qualifications needed for the position. This free administrative officer job description sample template can help you attract an innovative and experienced administrative officer to your company. Prepare … Select a Section . If the Executive Assistant job description doesn’t meet your needs, see job descriptions for related positions: Need help writing a job description for a specific role? Registering gives you the benefit to browse & apply variety of jobs … Skills Abilities The Executive Assistant handles clerical tasks and prioritizes correspondence, allowing C-level executives to focus on decision-making and higher-level responsibilities. We are hiring an experienced Administrative … An Administrative Assistant works with an executive or team of executives to carry out the day to day tasks within an organization. Here at XYZ Inc., we are the leading company in our industry in the Capital City area. Register Now. Administrative Professional Job Description. Efficient typing skills. This job … Office Administrator responsibilities include: Coordinating office activities and operations to secure efficiency and compliance to company policies Supervising administrative staff and dividing … Best Career The general nature of this position makes for a long and varied list of responsibilities. If you would like to see more jobs, remove the commute filter. Salary may depend on level of experience, education and location. Although the role is similar to that of a secretary, administrative assistant or personal assistant, Executive Assistants may have more responsibilities and confidential duties because they work more closely with upper management. Administrative Assistant. "Executive Secretary and Administrative Assistant"   Holland / RIASEC Career Code:  Duties / Tasks JOB DESCRIPTION DATE: 16/03/2021 JOB TITLE: Administrative Assistant DEPT: Administration Officer REPORTS TO: General Manager APPROVED BY: General Manager SUPERVISES: General Manager Number of employees: 1 JOB SUMMARY: Administrative Assistants are responsible for running and coordinating the day-to-day administrative … Job Overview. 2) Is your resume getting you enough interviews? Administrative coordinators help an organization create and execute schedules, manage company budgets, greet and communicate with staff and guests, and maintains effective workflow in the office. Administrative … in Your Life and Your Career, Identify Your "Transferable Skills" for Your An Administrative Assistant may answer phones or greet guests, as a Secretary would, but also performs more complex tasks like creating meeting agendas … Part 5 They also typically filter and prioritize client visits or phone calls, manage the schedules of busy executives and communicate on behalf of the executive they support. Click here for the We make the hiring process one … Knowledge. The administrative executive works one-to-one with the executive … Delegate tasks and responsibilities to other staff members when appropriate. Administrative professionals provide general support to the executives of an organization. The Compensation Division’s responsibilities include the design, implementation, revision, and general maintenance of the City’s compensation programs, classification system, pay structure, job … 12) Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.13) Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.14) Manage and maintain executives' schedules. Job Overview. Get Personalised Job Recommendations. How can we help you with your career? passionate about! Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance. - Career Direction Thanks for visiting CareerPlanner.com Use these job description examples to create your next great job posting. The administrative … Valued more than a receptionist or secretary, the administrative executive is responsible for a wide array of duties, including maintaining confidentiality among the executive-level team and representing the organization to other businesses at the executive level. Administrative Executive Job Summary. It is essential to write effective job descriptions to attract the best candidates. Organize and schedule meetings and appointments. 6) Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.7) Prepare agendas and make arrangements for committee, board, and other meetings.8) Make travel arrangements for executives. Or if you’re ready to hire, post your job on Indeed. We're pleased to have a 3.8 Glassdoor rating from our employees. - Job Info The administrative assistant job description can differ from company to company but these are the typical duties and responsibilities of the administrative assistant job. Administrative Manager Job Description Template. Personality! Our Free Personality Test will show you which careers match your personality and why. Ensures operation of equipment by completing preventive … *Indeed provides this information as a courtesy to users of this site. Admin Executive Jobs. C-E-S        Executive administrators work … Best practices on how to manage jobs on Indeed, Resources, insights and tools for employers, Answers to common questions about Indeed products, Build an Executive Assistant job description, IAAP Certified Administrative Professional (CAP), Art Director Job Description | Indeed.com, Caseworker Job Description Sample | Indeed.com, Diesel Mechanic Job Description Sample | Indeed, Director of Sales Job Description Sample | Indeed.com, Logistics Specialist Coordinator Job Description Sample | Indeed, Manufacturing Engineer Job Description Sample | Indeed, Marketing Director Job Description Sample | Indeed, Medical Technologist Job Description Sample | Indeed, Millwright Job Description Sample | Indeed, Network Administrator Job Description Sample| Indeed, Outside Sales Representative Job Description Sample | Indeed.com, Patient Care Technician Job Description Sample | Indeed, Phlebotomist Job Description Sample | Indeed, Prep Cook Job Description Sample | Indeed, Procurement Manager Job Description Sample | Indeed.com, Production Supervisor Job Description Sample | Indeed, Program Coordinator Job Description Sample | Indeed, Real Estate Agent Job Description Sample | Indeed, Software Engineer Job Description Sample | Indeed, Sous Chef Job Description Sample | Indeed.com, Tax Preparer Job Description Sample | Indeed.com, Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf, Maintaining comprehensive and accurate corporate records, documents and reports, Performing minor accounting and bookkeeping duties, Organizing meetings, including scheduling, sending reminders and organizing catering when necessary, Answering incoming phone calls in a polite and professional manner and accurately taking messages, Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department, Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters, Coordinating travel arrangements (both domestic and international) and create trip itineraries, Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects, Time management and ability to meet deadlines, 2-3 years of administrative assistant experience, Excellent verbal and written communication skills, Strong organizational skills and ability to multitask, Problem-solving and decision making skills, Ability to act as gatekeeper and escalate relevant information to executives as needed. employment records and onboarding guides) and updating internal databases. Here at XYZ Inc., we are the leading company in our industry in the Capital City area. See How To Write The Perfect Resume. Administrative Supervisor Job Description. Other responsibilities include: Effective Executive Assistant candidates should demonstrate particular skills and qualifications. Be the first to see new administrative assistant jobs … All types of administrative professionals will spend much of their time typing at … The … While you're here, why don't you post your job to Indeed! - Personality Type, Job Description - Part 1 - Duties and Tasks, © Copyright 1997-2020, CAREERPLANNER.COM ® Inc. 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Provide clerical and general office support to other offices. Part 2 Discover What Is Most Important To You Maintain contact lists. Administrative Officer Job Description Template. To find a great Executive Assistant, consider including some of these common skills in your Executive Assistant job description: According to Indeed Salaries, an Executive Assistant makes an average of $57,368 per year or $19.98 per hour. 3) File and retrieve corporate documents, records, and reports.4) Greet visitors and determine whether they should be given access to specific individuals.5) Prepare responses to correspondence containing routine inquiries. Prepare checks for signature and review. What is an Administrative Coordinator? You may prefer candidates with a bachelor’s degree in a business-related field (or equivalent experience) if you need an Executive Assistant who will require minimal on-the-job training or be supporting your company’s highest-level corporate executive (i.e., CEO or president). - Discovering Your Mission in Life Administrative Officers handle administrative tasks like answering telephone calls, scheduling … 9) Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.10) Compile, transcribe, and distribute minutes of meetings.11) Attend meetings in order to record minutes. Duties of the Administrative Assistant include providing support to our managers … Our Career Interest Test They also serve as links between the executive and the rest of the staff, contribute to better organization and planning, and help leaders be more effective in their roles. A successful Administrative Officer will act as the point of contact for all employees, providing … - Career Planning Tools They also typically filter and prioritize client visits or phone calls, manage the schedules of busy executives and communicate on behalf of the executive … Executive Assistants manage calendars, organize meetings, welcome visitors, accept phone calls, take messages and often take care of travel arrangements for senior-level executives. Welcome to the Compensation Division; we service over 25 City of Houston Departments. Part 3 Administrative Coordinator Job Description. May also train and supervise lower-level clerical staff. 43-6011.00, Click here for "Executive Secretary and Administrative Assistant" Jobs, See the Future Outlook and Educational Requirements for "Executive Secretary and Administrative Assistant". Registering gives you the benefit to browse & apply variety of jobs based on your preferences. Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines). Our ideal candidate … 15) Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.16) Set up and oversee administrative policies and procedures for offices and/or organizations.17) Supervise and train other clerical staff.18) Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.19) Interpret administrative and operating policies and procedures for employees. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. 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